FAQs

What is the application process?

All applicants must submit their requests online through the website portal.  Before submitting a request, please make sure the organization meets the grant guidelines. 

The process is simple:

  • Login and create an account.  (See question below regarding creating a login.)
  • Complete Pre-Qualification Request (aka LOI).
  • We will send an email notification verifying receipt of request.
  • After verifying eligibility, we will send an email notification, and the grant application will be made available on your dashboard.
  • Complete the online grant application and submit.
  • We will send an email notification verifying receipt of the submission.
  • We may contact you during the review process to clarify or request additional information.
  • Grant applications submitted early in each funding cycle will be given additional consideration.
  • Submitting an application without requested documentation could negatively affect your application. 
  • Organizations are generally notified of grant decisions after the 10th of March, June, September, and December.

Who makes the grant decisions?

Grant decisions are made by the Trustees.

Do you make multi-year requests?

The Trust has elected to not consider multi-year operational/programming requests at this time, but will consider multi-year requests for large, capital projects.   

Do you make grants in support of capital projects?

Yes, a limited number of capital requests will be considered and funded.  Historically, we have funded capital requests of partners with whom we have an established relationship or who is directly referred to us by a trustee.  

If your proposal falls outside of our typical grant-making history, please contact us in advance of submitting your request so we can discuss your organization's needs.   

If I have media related questions or concerns, who should I contact?

Contact us prior to publishing any type of press release or photograph related to a grant award.  Either phone the Trust at (270) 534-8930 or send an email to info@ecksteincharity.org.

What are the main areas of funding focus for the Ray & Kay Eckstein Charitable Trust?

Grant requests must have a mission that is consistent with the Trust’s core values:  Faith, Family, Education, Human Needs, and Vibrant Communities.  The core values are set forth in the Grant Guideline section of the website.

If my full proposal is declined, am I eligible to apply again?

Although the online application system will not prevent an organization from submitting additional applications, please be aware that the Trust will consider only one application per organization within a 12 month period.  Please refer to the table below:

We will stop taking pre-qualification requests 4 days prior to the end of a grant cycle.  You will be able to submit until close of business on the last day of the funding cycle.  

Previous Application Submitted: Eligible to Apply:
October, November, or December 2017 October 1, 2018 - December 28, 2018
January, February or March 2017 January 1, 2018 - March 30, 2018
April, May, or June 2017 April 1, 2018 - June 29, 2018
July, August, or September 2017 July 1, 2018 - September 28, 2018

If my organization is awarded a grant, what are the reporting requirements?

All organizations that receive an award must submit a final grant report. Grant reports must be completed and submitted online through the Trust’s grant management system.  Grant recipients from 2016 will receive an email in November containing detailed instructions regarding follow-up reporting.  Depending on the length of the grant, the Trust may also request a status report.

Can I apply in consecutive years?

Yes, but please note that final grant reports from previous grants must be submitted before the Trust will consider a new request. 

How will I know if my application was received?

The Trust will confirm receipt of applications by email.  If a confirmation is not received within 2 days, please contact us by phone (270) 534-8930, or email info@ecksteincharity.org.

 Does the Ray &Kay Eckstein Charitable Trust conduct site visits?

Site visits are not normally required.  If necessary, the Trust will contact the applicant to schedule a visit.

Who should set up an online account?

If your organization received a grant from the Ray & Kay Eckstein Charitable Trust during 2016 or later, your organization already has an established profile within our system.  This includes discretionary grant awards.  If individuals need to be added or removed from the profile, please email us at info@ecksteincharity.org and allow us to assist you with these changes.  If you have elected to create your own login within the system and your organization already has a profile, you will not be linked to your organization.

Where do I go to set up an account or login to the grant portal/grants management system?

Go to the Homepage of this website.  Click the green leaf icon with the banner "Enter Grant System" located on the right side.  If the leaf icon is not view-able, reduce the zoom on your internet browser until the leaf is in view.  Written instructions for establishing credentials in the grant portal are below:

Written Instructions Grant Portal   

If an organization is a subordinate under a group exemption from the IRS such as the United States Conference of Catholic Bishops, should their EIN be used when establishing your organization's account in the grants management system?

NO!  Please use your own EIN.  We have many organizations that fall under the auspices of USCCB or similar group exemptions.  We need the EIN that is unique to your organization for identification purposes.

What if I can't remember my grant portal password?

Right below the login and password prompt is a link that says "Forgot Password?"  Click on the link to proceed.  

What size grants do you typically make?

Our average awarded grant during 2016 was $33,000.  Our average award for first time applicants was $16,000.